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Excel

How to Sum Visible Cells (Filtered Cells) in Excel Using the SUBTOTAL Function

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How to Sum Visible Cells (Filtered Cells) in Excel Using the SUBTOTAL Function. If you want to sum only the visible cells in Excel (i.e., when a filter is applied), you can use the SUBTOTAL function. This function allows you to reference the entire range, but when you apply a filter, it works dynamically to show the sum of only the visible cells.

To demonstrate, consider the following example where we have a list of values in a column, and we want to create a formula that will sum only the visible cells when a filter is applied to the column.

How to Sum Visible Cells (Filtered Cells) in Excel

Visible Cells 1To achieve this, follow these steps:

1. Enter the SUBTOTAL function in cell B1.

2. In the first argument of the function, enter 9 or 109.

3. In the second argument, specify the range of cells in column A where you have the numbers.

4. Close the parentheses and hit enter.

Visible Cells 2The result will show the sum of all values in the range.

Visible Cells 3Now, to test this function, you can add a filter to the column. In the example below, we selected 1, 2, and 3 in the filter.

Visible Cells 4When you hit enter, the result will show the sum only for the filtered cells.

Visible Cells 5The SUBTOTAL function is dynamic, which means it changes the result value according to the when you change the filter. You can use the following formula to sum only visible cells in Excel using the SUBTOTAL function:

Visible Cells 6=SUBTOTAL(9,A2:A1001)

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