Tip for selecting and editing text with the same format in Word

During the process of editing text in Word, sometimes you need to quickly change the format of headings or text with the same format. In this article, Buffcom.net will guide you on how to quickly select and edit text with the same level or format in just a snap.

Tip for Quickly Selecting and Editing Text with the Same Format in Word

Normally, to edit different types of text into the same format, you would usually copy the required format using the Format Painter function to apply the new format. However, this method takes time and needs to be repeated if you need to edit multiple lines or paragraphs.

Assuming you have a table of contents file for the Mastering Word Specialist 2016 exam, consisting of 5 pages:

editing text

You need to quickly select all the topic names and change the color to blue. If you edit each topic one by one, it will take time, but if you follow the instructions from Buffcom.net, you only need to spend less than 5 seconds to do this.

Step 1: Place the Mouse on the Position with the Format You Want to Edit at the Same Time

In this example, Buffcom.net will click the mouse on the Topic A: Document Creation.

Step 2: On the Home tab, in the Editing group, click Select -> Select Text with Similar Formatting.

editing text

This function will help Word select all the text with the same format. You will see that all the text with the same format as the text you clicked on will be highlighted.

editing text

Step 3: Edit the Selected Text as Desired.

So with just one simple step, you have edited all the highlighted text without having to do it multiple times.

editing text

Conclusion

With just 3 simple steps, without having to spend a lot of time doing it repeatedly, you can quickly select all text with the same format to edit text in Word. This cool trick is sure to surprise your boss and colleagues with your work productivity.

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